PsuThesi •	P s u T h e s i

Notation Toolbar menu Menu item Select menu item will be indicated in [Brackets], e.g. [Chapter] will be indicated in (Parentheses), e.g. (Unload PsuThesi) will be indicated by pull down [Menu]>(Item), e.g. [Toolbox]>(Unload PsuThesi)

Templates Your thesis folder contains two Word templates: The program template, “PsuThesi.dot”, is automatically loaded into the Word global templates area when you open the template within Word. When you want to end a PsuThesi session, pull down [Toolbox] to (Unload PsuThesi) or press the [Stop] button on the far right of the main toolbar. The document template, “PsuStyles.dot”, is automatically attached to all your thesis documents and the styles (see “Styles” below) in it are adjusted based on your choice of heading style and base font.

Styles and Paragraphs The layout of all paragraphs in your thesis is governed by a Word entity called a “style”. The default paragraph style is named “Normal”. Chapter titles use the style called “Heading 1”, long quotations use a style called “LongQuote”, and so on. The advantages of using styles is for consistency in the formatted document, plus you can modify a style. Since the style is stored in the document template, modifications to a style can then be applied to all documents which use the same document template. ||The cursor position can govern what will happen with certain PsuThesi functions. For example, the “Long Quotation” function will do one of 3 things. If the cursor is in the middle of a paragraph,|| it will apply the “LongQuote” style to that paragraph. If the cursor is at the beginning of a paragraph, it will insert a new “LongQuote” paragraph in front of it. If the cursor is at the end of a paragraph, it will insert a new “LongQuote” paragraph after it.||

The Toolbar The menu items in the Psu“Thesi” main toolbar should be relatively straight-forward to understand. The pull-down menu items on the toolbar which have a name the same as thesis document names, i.e., [FrontMatter], [Chapter], [Bibliography] and [Appendix], will generally only be used when you are working in the corresponding document type. Thus, menu items in the [Chapter] pull-down will tend to be used when you are in a “Chapter#.doc” document.

Toolbox   Display   Files

FrontMatter   Chapter   Bibliography   Appendix   Notes

Graphics   Helper

Numbering and Fields Automated numbering for various items in your thesis are created, and subsequently updated, using what in Word is called a “field”. If you want to know more about fields pull down [Insert] to (Field...). These numbering fields produce text which look like a number, but in actuality they are internal codes which Word updates regularly. You can force updates to fields at any time using [Toolbox]>(Update All Fields) -- the shortcut is Alt+U. When you use these automated features, the basis of the number (by default) is a field in blue and any reference to it is a field in red. So potentially a chapter could look something like this: Chapter 3 ... Table 3-1 and Figure 3-4 both found in section 3.2 illustrate ... 3.2 Results and Data ... note in Table 3-1 ... Table 3-1: caption ... Color Basis Reference ... inspection of Figure 3-4 shows ... Figure 3-4: caption ... ... we saw earlier in Table 3-1 ...

Colors Many items in a thesis potentially use Word automated numbering fields. Headings, figures, tables, equations, bibliography entries and footnotes. When these items are created by PsuThesi, if they are to be numbered automatically, they are also colored. This has several advantages including the fact that they are more discernable on the screen while you are in the draft stages of your writing. The colors used for numbers is set in the "Colors" tab of your thesis settings, [Toolbox]> (Thesis Settings...); the "Layout" tab has an "Auto Coloring" setting if you want to turn coloring on/off. By default the basis of the number field is blue and any reference to it is a field in red. The coloring of these numbers can be toggled on and off by setting coloring options under [Files]>(Active Document Coloring...). Headings Figures Tables Equations Bibliography Entries Footnotes blue red green violet blue orange Chapter 3 Figure 3–2 Table 3–2 Eq. 3.2 4   Minsker, Thomas. “PsuThesi”. 5 This is a footnote.

Headings In your thesis settings, you can choose either Standard or Numbered headings (see below) for subject headings. Standard headings use visual typography to distinguish the various levels, while Numbered headings are prefixed with a decimal number. In either heading scheme it is important to note that the number (letter) on chapter (appendix) openings is an automated number which is also used on caption numbers if you select the option “number by chapter”. Therefore, be careful not to delete the automated number (letter). Level Standard Numbered Heading 1 Heading 2 Heading 3 Heading 4 Chapter 3 Level Two Heading Level Three Heading Level Four Heading Chapter 3 3.1 Level Two Heading 3.1.1 Level Three Heading 3.1.1.1 Level Four Heading

Graphics and Captions Thesis guidelines require all tables, figures and referenced display equations to be numbered. They can be numbered “by chapter” (i.e., Table 3-2) or “throughout” the thesis (i.e., Table 5). PsuThesi provides automated caption numbering for these items as well as their references (see below). The caption numbers and the corresponding references are also colored. When you create one of these items, the reference is placed where the cursor is, and the definition along with the caption is placed at the end of the paragraph where the cursor was. Reference   So, if you want to create a table and its reference right here, Table 3–2, you put the cursor in the paragraph and select [Chapter]>(New Table) and this is what you would get.   Caption   Table 3–2: Table Caption Place table here

Cross References As indicated earlier, in Microsoft Word any automated number can be referred to in the text in an automated way so that should the original number change, the corresponding reference to it would change. Thus in “Graphics and Captions” above, if Table 3–2 were to be moved further down in a chapter, automatically becoming Table 3–5, the automated references in the text would also be renumbered (i.e., right here, Table 3–5, you). To create an automated reference to an existing numbered entity, use [Chapter]> (Cross Reference...) -- or the shortcut Alt+X. Also see Cross File Links below.

Cross File Links To this point in our discussion of cross references to automated numbers, we have only been discussing a reference to something which exists elsewhere within the same file (chapter). It is also possible, however, to make a reference to an item in a different file (chapter) -- this generally is called a link. You still use [Chapter]> (Cross Reference...) to initiate the referencing process, but then you select the other file in the dialog presented to you. For example: Chapter 4 4.1 Summary    ... recall in Table 3-1, section 3.2, ...

Footnotes Use [Notes]>(New Note Entry) to create a new footnote5, keeping in mind that the reference to the note will be generated at the current cursor location. 5 When you are done typing the the text of the footnote, you can return to the reference point by selecting [Return] button -- or the shortcut Alt+R.

Bibliographies Bibliography settings are available to either place entries at the end of your thesis in a separate file, Bibliography.doc, or ordered at the end of individual chapters. All functions for bibliographies are available from the [Bibliography] menu on the toolbar. The shortcut to add a new entry is Alt+B.

Autotype (HotLists) Almost inevitably there are one or more phrases used over and over again within a thesis or dissertation. Rather than repetitively keying a phrase, you can add the phrase to the Autotype menu and then just click on the item when you want the phrase. This will not only save time, but also avoids typing errors.

The Front Matter The FrontMatter file contains everything in your thesis which precedes the first chapter. This generally includes the title and signature pages, abstract, table of contents, list of figures/tables and your acknowledgements. You will find several functions for the front matter on the [FrontMatter] toolbar menu, including bookmarks to go to various points in the front matter under [FrontMatter]>(Go to). When you reach the final stages where you are using a master document (see below), the update options on the [FrontMatter] menu will automatically update various tables of contents, including both updates to the text as well as the page numbers.

Master Documents In the final stages you will want to create what Microsoft Word calls a “master document”, use [Files]>(Create Master Document). A master document is a special facility which allows you to create a file (e.g., “Thesis.doc”) that makes it look as though all your thesis files are in one file (the master document). It is in fact true, though, that the master document is just a ordered series of links to the other original files. The reason you want a master document, however, is so you can get continuous page numbering for the entire thesis. Once that is true, then you can automatically create (update) the Table of Contents, List of Figures and List of Tables, and be ready for final printing. Thesis.doc —— | | | | | | —— FrontMatter Chapter 1 Chapter 2 ... Bibliography Appendix A Appendix B ...